Stop managing your clinic from five different tools
Every workflow a clinic manager touches in a day, unified, and every number your regional director asks for, one click away.
Daily Pulse Tracking
Log visits, no-shows, NPS, call answer rate, and door-to-door time in seconds. Instantly see trends against your baselines and monthly targets.
Team Scheduling
Drag-and-drop shifts, reusable weekly templates, shift-swap requests with approvals, and printable schedules your team can subscribe to on their phone.
Outreach CRM
Track every business, gym, and school you pitch. Scan business cards with your camera, get AI follow-up suggestions, and never let a lead go cold.
AI Forecasts & Insights
Volume forecasting, staffing recommendations, and plain-English monthly summaries. It's like having an analyst on staff without the salary.
Budgets & Supply Costs
Set budgets per category, snap receipts as you order, and get alerts before you blow past your supply cost-per-visit target.
Team & Compliance
Certifications, licenses, and document expirations tracked automatically with email reminders, before the auditor asks, not after.
Multi-Clinic Command Center
Regional leaderboards, cross-location reports, and org-wide dashboards. See every location's pulse without a single phone call.
One-Click Reports
Monthly summaries, payroll reports, and handover logs as polished PDFs, scheduled and emailed to leadership automatically.
Smart Alerts
Volume drops, budget overruns, at-risk targets, expiring certifications. Clinic Pulse watches the numbers so you don't have to.
Scheduling, tasks, and shift logs, built in
These are the three tools your team actually touches every shift. Together they replace the whiteboard, the group text, and the end-of-day phone call, and they're how clinics run the day on Clinic Pulse.
Team Scheduling
Build the week in minutes from reusable templates, then let staff request swaps and pick up open shifts with manager approval. Everyone sees the live schedule on their phone, and coverage gaps surface before they turn into a morning scramble.
Tasks & Checklists
Turn opening, closing, and daily routines into repeatable checklists. Assign tasks to a role or a person, watch them get checked off in real time, and stop relying on memory and sticky notes to know the clinic is actually ready.
Shift & Activity Logs
Every shift ends with a handover log, so the next team walks in already knowing the story. Sensitive actions, like user, permission, and export changes, are captured in an audit trail with who, what, and when, giving multi-site operators a clear record.
One rhythm, start to finish: staff the shift, run the checklist, hand it off, and Clinic Pulse keeps the record.
From morning huddle to evening handover
Clinic Pulse mirrors the real rhythm of running a clinic.
Check your pulse
Open the dashboard with coffee in hand. Yesterday's numbers, today's schedule, and anything that needs attention, all in 30 seconds.
Run the day
Log volume as it happens, handle a shift swap in two taps, and capture that new business lead between patients.
Close it out
Submit the daily handover so tomorrow's team walks in already knowing the story. No more sticky notes.
Watch it compound
Weekly reports, monthly forecasts, and goal tracking turn daily entries into decisions that grow the clinic.
Your clinic's data stays your clinic's data
Clinic Pulse was built by operators who've sat through security reviews. So we designed it to sidestep the hard parts entirely, with no patient charts and no EMR hookup, and to keep every organization's data walled off from every other. Here's exactly how.
No PHI, by design
Clinic Pulse tracks operations like volumes, metrics, schedules, budgets, and outreach. Never patient charts. No protected health information means no HIPAA integration project, no EMR hookup, and no IT security review standing between you and getting started.
Every organization is isolated
Your data lives in your organization and nowhere else. One clinic group can never see another's numbers, staff, or budgets. Isolation is enforced at the data layer on every request, not just hidden in the interface.
Role-based access
Owners and regional directors see across all locations. Managers see their own location. Staff get just their schedule and daily tools. Everyone sees exactly what their role should, and nothing it shouldn't.
Audit logging
Sensitive actions like user changes, permission updates, and exports are recorded with who, what, and when, so multi-site operators always have a clear trail.
No PHI · organization-level data isolation · role-based access · set up in under an hour
Pays for itself with one saved shift
Early-access pricing. Final pricing will be confirmed before launch. Waitlist members get 50% off year one.
Solo
- 1 user · 1 location
- Daily volume & metric tracking with dashboard
- Supply costs, receipts & vendor management
- Outreach CRM & business card scanner
- Compliance deadline calendar & cert alerts
- Printable clinic info sheets & PDF reports
Growth
- Everything in Solo + 10 additional users
- Team Pulse staff portal: handover, schedule & no-show tracker
- Team scheduling with shift swaps & calendar sync
- Team profiles, certification binders & document tracking
- Roles & permissions, budgets, goals & targets
- AI forecasting & scheduled PDF reports
Multi-Clinic
- Everything in Growth
- Org-wide command center & leaderboards
- Interactive locations map of every site
- Cross-location reports & analytics
- Role-based access, audit logs & custom branding
- Priority onboarding & support
Founding member deal: join the waitlist now and lock in 50% off your first year, with forever grandfathered pricing for early believers.
Frequently asked
Who is Clinic Pulse for?
Clinic managers, medical directors, and multi-site operators, especially urgent care. If you currently run your clinic on spreadsheets, whiteboards, and group texts, this was built for you.
Does it store patient medical records?
No, and that's by design. Clinic Pulse is an operations tool: volumes, metrics, schedules, and business data, never patient charts. No PHI means no HIPAA integration project, no IT security review, and no EMR hookup required. A clinic manager can sign up and be fully running the same day.
Is my clinic's data separated from other clinics?
Yes, completely. Every record belongs to your organization, and Clinic Pulse enforces that boundary on every request at the data layer, so no other clinic or group can ever see your numbers, staff, schedules, or budgets. Within your own organization, access is role-based: managers see their location, staff see their schedule and daily tools, and owners and regional directors see across all sites.
Who can see what inside my organization?
Access follows roles. Owners and regional directors get the org-wide view, managers see their own location, and staff see their schedule and the daily tools they need. Admins control roles and permissions from the admin panel, and sensitive changes are captured in an audit log.
How long does setup take?
Most clinics are fully set up in under an hour: add your clinic, hours, and team, then start logging your daily pulse. Historical data can be imported from CSV.
Can my whole team use it?
On the Growth plan, yes: up to 10 additional users with role-based access. Staff get the Team Pulse portal with their schedule and daily tools; managers see everything for their location; owners and regional directors see across all locations. The Solo plan is a single login for the manager running the clinic.
When does early access open?
We're onboarding waitlist members in small batches over the coming weeks. Joining the waitlist reserves your spot and your founding-member discount.
Be first in line when the doors open
Join clinic operators getting early access to Clinic Pulse and lock in 50% off your first year.